notice (“ ICSEHH,” “we,” “us”) respects your privacy. We collect information from you to provide you assistance, update you on the impact of your contributions, and communicate about new and ongoing initiatives. We only use that information where we have a proper legal basis for doing so. We maintain and use your information responsibly.

This Privacy Notice explains what information we collect, how we use it and what choices you have about our use of it. This notice is layered, so you can easily select the reason we process your personal information and see what we do with it.

We recognize that information privacy is an ongoing responsibility, and we will from time to time update this Privacy Notice as we undertake new personal data practices or adopt new privacy policies. If our information practices change materially, we will notify you of these changes by posting them on our website.

By providing personal information to us, you agree to the terms and conditions of this Privacy Notice.

How do we get your information?

Our partners and service providers share information with us

We also receive personal information indirectly from other sources, including your company/ organization, professional references, publicly available sources, subscription services, and third-party service providers.

Data we collect automatically, using cookies or similar technologies

We, and our third-party partners, automatically collect certain types of usage information when you visit our website, read our emails, or otherwise engage with us online. We collect this information through a variety of tracking technologies, including cookies, web beacons, pixels, embedded scripts, location-identifying technologies, file information, and similar technologies.

Here are some of the types of information we collect:

    Log data. When you use our website, our servers record information that your browser automatically sends whenever you visit a website. This log data includes your Internet Protocol address (which we use to infer your approximate location), browser type and settings, internet service provider, platform type, date and time stamp, and other such information. We also collect information about the way you use our website, for example, your history arriving to our website, the pages you visit, how frequently you access the website, whether you open emails or click the links contained in the emails, and other actions you take.

    Cookie data. We also use “cookies” (small text files sent by your computer each time you visit our website) or similar technologies to get log data. When we use cookies, we use session cookies that last until you close your browser or persistent cookies that last until you or your browser delete them. For more detailed information about how we use cookies and what types of data we collect, please refer to our Cookie Notice.

    Device data. In addition to log data, we collect information about the device you are using to access our website, including the type of device, operating system, settings, unique identifiers and crash data. When you access our website from a mobile device, we may collect unique identification numbers associated with your device or our mobile application (including, for example, a UDID, Unique ID for Advertisers (“IDFA”), Google AdID, or Windows Advertising ID), mobile carrier, device type, model and manufacturer, mobile device operating system brand and model, phone number, and, depending on your mobile device settings, your geographical location data, including GPS coordinates (e.g., latitude and/or longitude) or similar information regarding the location of your mobile device, or we may be able to approximate a device’s location by analyzing other information, such as an IP address.

Our purpose in using cookies is to (1) provide custom, personalized content and information; (2) record your consent; (3) recognize and contact you across multiple devices; (4) monitor aggregate metrics such as total number of visitors, traffic, and usage; and (5) diagnose and fix technology problems. 

We collect analytics data or use third-party analytics tools such as Google Analytics, Google Search Console to help us identify traffic and usage trends for the website and to help us understand how our audience engages with us. We may also work with third-party partners to employ technologies that permit us to recognize and contact you across multiple devices.

The lawful basis we rely on to process this information is our legitimate interest in using information in a way that is necessary to customize your website experience, provide more relevant content, and tailor our communications to your needs. As used herein, the term “legitimate interest” refers to our interest in use for these purposes.  We rely on your consent when we use nonessential cookies.

Special Categories of Personal Information

We will not intentionally collect any special categories of data without your explicit consent for one or more specified purposes or as otherwise permitted or required by applicable law. Special categories of data include personal data (a) revealing racial or ethnic origin, political opinions, religious or philosophical beliefs, or trade union m

Your data protection rights

Right to access. You have a right to access your personal data in our possession and information about the way we use your data. This right always applies. For privacy and security, we may ask you to verify your identity. There are some exemptions, which means you may not always receive all the information we process. 

Right to rectification. We do our best to keep your data accurate and up to date. If your personal data is inaccurate or incomplete, you have the right to ask that we correct or complete it. This right always applies. If we share your personal data with others and if possible, we will inform them about the correction as well. If you ask us, we will also tell you with whom we shared your personal data. 

Right to erasure. If you wish to have your information removed from our records, you have the right in certain circumstances to request that we do so. We may retain certain data as necessary (a) for reasons of freedom of expression and information; (b) to comply with legal obligations; or (c) for the establishment, exercise, or defense of legal claims.

Right to restrict processing. You may ask us to restrict the processing of all or part of your personal data in certain circumstances, such as where you contest the accuracy of the data or object to us processing it. We will tell you before we lift any restriction on processing. If we share your personal data with others, we will tell them about the restriction if possible. If you ask us, we will also tell you with whom we shared your personal data. 

Right to data portability: You have the right to have the electronically-held information you provided to us disclosed to you or transferred to another organization. This right only applies if we are processing information based on your consent or are under, or in talks about entering into, a contract with you. We will present your information in a structured, commonly used and machine-readable format where it is technically feasible to do so. 

Right to object: You may ask us at any time to stop processing your personal data, and we will do so:

If we are relying on a legitimate interest to process your personal data – unless we demonstrate compelling legitimate grounds for the processing or use the data for the establishment, exercise or defense of legal claims; or
If we are processing your personal data for direct marketing.

Right to withdraw consent: if we rely on your consent to process your personal data you have the right to withdraw that consent at any time on the going forward basis.

Right to lodge a complaint with the data protection authority: if you have a concern about our privacy practices, including the way we handle your personal data, you can report it to the data protection authority in your jurisdiction.

When do we share your information?

We may share your information with the following trusted parties: 

Our global affiliates, agents, and representatives in the course of our operations. Our affiliates may only process your data for the purposes specified in our data sharing agreements with them, and are required to implement technical and administrative measures to appropriately safeguard your data. We rely on legitimate interest as the lawful basis to share your data for operational purposes.

Third-party, service providers, or individuals that we employ to process information on our behalf based on our instructions and only for the purposes specified. These data processors are contractually bound to keep your data secure. We rely on legitimate interest as the lawful basis for sharing information with these third parties.

Law enforcement and government agencies. We are legally obligated to share your information in some circumstances, such as (1) to respond to a subpoena, court order or legal process; (2) to detect, prevent, or otherwise address fraud, security or technical issues; (3) to exercise or protect our rights, property or personal safety or that of others. We rely on legitimate interest and legal obligations as the lawful bases for such sharing.

Except for the purposes outlined herein, we will not trade, share or sell your personal information to anyone else.